The following guidelines must be followed:

• The requestor for the project is to coordinate with the head of the unit or department where the proposed study or work is to take place to obtain and complete the first section of a form entitled Clearance Request for Minors in the Workplace Study. Additional information about this can be found within the Handbook of Operating Procedures (HOOP) 18.12, or by contacting Environmental Health and Safety (EHS) at 713-500-8100. Individuals who might request this form are the supervisor of the laboratory area where a tour or project is planned, the directing teacher for a UTHSC-H cooperative project with an area school, or a minor who wishes to work or study at the university. After the first section is completed, the minor should give the form to his or her parent or legal guardian for review and signature. In the case of a group project, the project organizer may wish to have the top section of the form completed before photocopying it for distribution to all minors participating in the project. This form should then be returned to the hiring supervisor of the designated project area for review.
  
  • The supervisor of the designated project area must submit the completed form to EHS at least two weeks before the proposed start of study or work. This form must be signed and dated by the minor’s parent or legal guardian, the requestor, and the supervisor of the designated project area before confirmation of the effective date of hire. The completed form can be faxed to EHS at 713-500-8111, or mailed interoffice to OCB 1.330. Once a Clearance Request for Minors in the Workplace Study form has been approved or disapproved by EHS, the request will be forwarded to the supervisor who wishes to hire the minor.
  
  • It is the responsibility of the supervisor to ensure that all minors are closely supervised while in a laboratory or process area. (Refer to HOOP 18.12 Minors in the Workplace ).

Employees under 18 years of age are not allowed into laboratories or process areas where direct exposure to the following may occur:

• Ionizing radiation or radioactive materials
• Radiation-generating equipment
• Hazardous or toxic materials

Additional information regarding this can be obtained from Environmental Health and Safety (EHS) at (713) 500-8100.


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